Petitions

Petitions to Adjust Student Record

A petition is a request to adjust an academic record in the event of an unforeseen documented hardship (severe illness or medical condition, death of immediate family member, involuntary call to active military duty, etc.). Record adjustments can be in the form of a drop with refund or late withdrawal. Have questions? Review our FAQ section below.

Drop With Refund

Request to have course(s) removed from record and tuition refunded, if applicable (excluding lab and distance learning fees)

Late Withdrawal

Request to receive a "W" for a course after the published withdrawal deadline.

All petitions to adjust the record must be submitted within one year of the semester in question. Petitions will not be considered for courses within a completed program of study from which the student has graduated, or for courses for which a grade of C or higher is earned. If the one year period has exceeded or if the student has graduated, a Request to Waive Deadline or Post-Graduation Adjustment may be submitted if the student has documented evidence of a circumstance or condition which prevented timely submission of the petition.

Petition form

Student statement

Unofficial transcript

Supporting documentation (see FAQ's for more examples)

A separate form and packet must be completed for each semester being petitioned. Petition packets should not exceed eight pages total, not including instructor feedback. Only completed petition packets will be forwarded for committee review.

Petitions will not be considered for:

How to submit

You can submit your petition in person at the Office of the Registrar (Northwest Campus, Building R, room 112) or via email to petitions@sfcollege.edu.

Committee Decision

Due to privacy and confidentiality guidelines, petition decisions will only be released through the college's official notification system .

Please allow at least three to four weeks to receive a refund, if applicable. The Office for Finance and Financial Aid Office must review the refund prior to any disbursement. Refunds are disbursed through BankMobile.

The committee does NOT have any authority with regard to instructor's methods, procedures, conduct, grading policies, or grade assignment. Concerns of this type should be reviewed with the appropriate departmental chairperson.

Appeals

Students may appeal the committee's decision to the College Registrar within 10 business days of the notification date by submitting a petition appeal form and additional documentation (if applicable).

A subsequent appeal will be directed to the appropriate College Vice President who shall render a final decision on the appeal if necessary.

Petition FAQ

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Can you provide examples of supporting documentation for petitions?

Every student's situation is unique, so appropriate documentation varies by case. Some examples of supporting documentation are listed below. Note that submitting any of these documents is not a guarantee that the petition will be approved.

What should my supporting documentation demonstrate?

Supporting documentation about the hardship/condition/circumstances must verify the following, as applicable:

What information should be included in the petition statement? How long should the statement be?

The petition statement should describe the hardship/circumstance and how it has affected your performance during the term petitioned. Statements should not exceed one page. In addition to describing the hardship, statements should also address:

My petition was denied even though I submitted supporting documentation. I would like to know why it was denied.

The Petitions Committee reviews all petitions carefully. All denial notifications include a comment with the specific reason for the denial decision. Some of the reasons why documentation is not sufficient include:

My petition was denied and I want to appeal the decision, what documentation should I submit?

Petition appeals must include: